Graduate Student Resources
Advising & Student Info
- CPT Process / Internships for F1 Stamps Graduate Students
- Credit Hours
- Graduate Appeals Process
- Graduate Incomplete Grade Agreement
- Graduate Program Handbooks
- Graduate Student Checkout Form
- Graduate Substitution of a Degree Requirement Form
- Independent Studio Proposal Form for Non-Major Graduate Students
- Transfer Credit Policy
- U-M Resources for Undocumented and DACA Students
CPT Process / Internships for F1 Stamps Graduate Students
The Stamps School of Art & Design, consistent with all units at the University of Michigan, uses the Semester Hour to award credit. One semester hour of credit represents at least three hours of work each week, on average, over a period of fifteen to sixteen weeks, including in-class time plus out-of-class preparation, project, and study time.
The work expectation for a three-credit hour studio / lab course is 6 class (studio/lab) hours + 3 out-of-class production/preparation hours, on average, per week, for fifteen to sixteen weeks.
The work expectation for a three-credit academic or lecture course is 2 class lecture hours + 1 class discussion hour + 6 out-of-class preparation hours, on average, per week, for fifteen to sixteen weeks.
Graduate Appeals Process
The School of Art & Design Student Appeals Process provides students with a forum to contest grades, substitution and waiver decisions, and other decisions that impact them and their academic records. In many cases, differences can be resolved through conversation between the parties involved, without mediation or intervention by others. The Associate Dean for Academic Programs and Graduate Program Directors are available to counsel students regarding strategies for resolving differences. Unresolved differences may be presented for the formal Appeals Process explained in detail below.
The student appeals process exists to provide student complainants as well as faculty and staff respondents with a just process by which opposing views may be expressed and equitable decisions may be made relating to student grievances on matters of grades, academic misconduct, financial aid, racial or sexual discrimination, intimidation, or harassment, violations of the Family Educational Rights and Privacy Act involving inaccuracy of student records or improper access of records to third parties without student comment or consent, and/or any other alleged arbitrary, capricious, or otherwise unprofessional conduct toward a student by a faculty or staff member.
From Faculty Governance Rules Revised March 2016
The Graduate Appeals Manager
In the student appeals process, the grievant will write a message of appeal to the Graduate Appeals Manager - firstname.lastname@example.org. The Appeals Manager maintains an accurate record of any and all proceedings and acts as an impartial coordinator of the appeals process. The Appeals Manager will not serve as an advocate for either party.
The Appeals Manager’s duties are to:
- Insure that both the grievant and respondent have complete information on the appeals process.
- Explain the appeals process when necessary.
- Receive, acknowledge and record the history of student appeals and responses to them.
- Maintain accurate records of all grievance procedures.
The Appeals Process
- Before submitting a grievance to the Graduate Appeals Manager, students are encouraged to seek resolution to their problem by talking directly with the faculty or staff member involved. Should direct and informal dialogue yield unsatisfactory results, the student may then consider appeals.
- The student appeals process consists of two distinct mediation phases.
- Informal mediation
- Formal mediation
- Upon the initiation of an appeals procedure, the Graduate Appeals Manager will give a copy of the School of Art & Design's Appeals Process document to both the grievant and the respondent. Both will be asked for a written acknowledgement that they have received and read this information. By this acknowledgement the grievant officially initiates the appeals process.
- Informal Mediation
- The grievant must submit to the Graduate Appeals Manager a written account of his/her grievance. This should normally take place within 60 days of the occurrence giving rise to the complaint. The grievant should describe the exact nature of the complaint, supporting the claim with any available evidence.
- The Manager will file the complaint and acknowledge its receipt.
- The Manager will give the respondent a copy of this grievance, and request a written response from the respondent, who should normally reply within ten (10) working days.
- The Manager will acknowledge and record receipt of the respondent's reply and give a copy of it to the grievant.
- The Manager will give a copy of the grievance and response to the Associate Dean of Academic Programs, who will investigate the alleged grievance and circumstances surrounding it.
- The Associate Dean will work with correspondents to resolve their differences in a way satisfactory to both.
- If this mediation fails to satisfy the grievant, the matter then goes to the Student Appeals and Grievances Committee for formal mediation.
- If the grieving student requests the presence of a student on the committee, that student will be selected from a standing panel of two (2) graduate students (selected by the Associate Dean for Academic Programs) on the basis of lack of involvement in the grievance. The standing panel of student members will have received training and signed a waiver covering confidentiality.
- Formal Mediation
- The Student Appeals and Grievances Committee will study the particulars of a grievance as supplied by the Graduate Appeals Manager and the correspondents.
- Convene to hear the case, (usually within two weeks) hearing from both correspondents and any others involved.
- Deliberate on the evidence presented by the correspondents and other witnesses, and solicit and hear new evidence if necessary.
- Arrive at a collective decision as to whether a legitimate grievance exists, and if so, how it should be remedied.
- Make a report on this decision and recommend remedies, if any, to the grievant, the respondent, the Associate Dean and the Graduate Appeals Manager. This will normally take place within two weeks of the hearing. The Committee may also present a dissenting opinion if the dissenting member of the committee wishes it entered into the record.
- In the event that, at the conclusion of formal mediation, either correspondent feels that there have been procedural omissions and/or errors committed, which, in his/her view, adversely affected the Student Appeals and Grievances Committee's view(s) and decision(s), either correspondent may appeal to the Stamps School of Art & Design's Executive Committee to address said issues of procedural omission or error.
- In the event that, in addressing appeals on procedural issues of a case, the Executive Committee decides that there have been omissions and/or errors, which may have significantly effected the decision, it will instruct the Student Appeals and Grievances Committee to make the appropriate corrections in the process. The Student Appeals and Grievances Committee will then repeat any aspects of the procedure found wanting.
- An accurate record of any and all Appeals Proceedings will be maintained throughout and filed with the Graduate Appeals Manager’s Office as formal documentation of the process.
- At the conclusion of all the Student Appeals and Grievances Committee's work, it will stand down, and the matter will be considered closed by the School of Art & Design.
- If there is good reason to do so, the time intervals in each phase of the Student Appeals Process may be extended upon approval.
Graduate Incomplete Grade Agreement
Graduate Student Checkout Form
Graduate Substitution of a Degree Requirement Form
Independent Studio Proposal Form for Non-Major Graduate Students
Transfer Credit Policy
In order to recognize graduate credits earned in other accredited institutions of higher education, and in other schools and colleges of the University of Michigan, the Graduate School has formulated a policy that provides for the transfer of graduate credit to its master's degree program. Credit may be transferred in accordance with this policy only if it is to be used to meet master's degree requirements.
Course credits must be transferred in total or not at all. The transferred credit appears on the Rackham academic record but the associated grades received for this credit do not appear and are not computed in the student's cumulative GPA. Credit from all quarter-system schools will be transferred according to the standard ratio of two semester hours for three quarter hours or two-thirds of a semester hour for each quarter hour.
The Graduate School differentiates between two types of course credit that may be transferred.
- Graduate credits completed in residence at another accredited institution or
- Non-Rackham graduate credits completed on-campus in another University of Michigan School or College, e.g., School of Public Health.
Outside Institution Transfer Of Credit Policy
The policy governing transfer of graduate credit completed in residence at another accredited institution is as follows:
- Up to six (6) semester hours required for a master's degree program may be transferred from any combination of the above institutions to a student's Rackham record. The transferred credit appears on the Rackham academic record but the associated grades received for this credit do not appear and are not computed in the student's cumulative GPA. Such credit may be transferred only for approved graduate-level courses and if all of the conditions below are met.
University of Michigan System Transfer Of Credit Policy
The policy governing transfer of graduate credit completed on-campus in another University of Michigan school or college, is as follows:
- Up to one-half (1/2) the minimum number of credit hours required for a master's degree program may be transferred to a student's Rackham record from both category one and two sources combined. Such credit may be transferred only for approved graduate-level courses and if all of the conditions below are met.
Conditions That Must Be Met To Transfer Credit
- Student must be in a current master's degree program.
- Attainment of a grade point average of 3.0 or better in eight or more credit hours of graduate-level, letter-graded, residence work in the Rackham Graduate School.
- Student must have submitted official final undergraduate transcripts/credentials and have the undergraduate degree posted to their Rackham record.
- Submission of the complete transfer of credit request along with a current official final transcript from the institution you wish to transfer the credit from, to OARD. Note: if transferring from the University of Michigan, an unofficial transcript is acceptable.
Courses Cannot Be Transferred For Credit If
- Already applied in whole or in part, in any way, toward any undergraduate degree, graduate degree or a certificate.
- Credit(s) will be applied in whole or in part, in any way, towards any current or future non-Rackham degree or certificate.
- Taken more than five years before enrollment in the present Rackham master's program.
- A grade below "B" was earned.
- Graduate level work was not done.
- Extension or continuing education courses.
Courses Taken As An Undergraduate Student
Courses taken while enrolled as an undergraduate may be reviewed for transfer to the Student's graduate record if:
- The courses have been approved for graduate credit by the graduate school of the institution
- The Registrar or Senior Auditor of the granting institution certifies that the courses were not used in whole or in part, in any way, to meet requirements for the bachelor's degree.
Courses taken while enrolled as an undergraduate are not acceptable for graduate transfer if:
- The courses were taken at an exclusively undergraduate institution
- The courses were taken for undergraduate credit.
Procedure to Follow in Requesting Transfer of Credit
- The Penny W. Stamps School of Art & Design Program must be consulted first to be sure the credits will be acceptable for the degree. If a course is elected elsewhere with the intention of transferring the credit to a Rackham degree, send an email to the Graduate Program Director and Graduate Program Coordinator with the following information:
- Course Title
- Transferring Institution Name
- Number of Credits
- Course Syllabus
- Rationale for requesting transfer credit
- If approved by Stamps Program for initial screening, student must send recent official copy of the transcript (i.e., one bearing the official seal of the school and the Registrar's signature) showing the course(s) to be transferred to Rackham to the address below. Rackham does not require an official final transcript if the course(s) are to be transferred from U-M Ann Arbor. Note that the program may require an additional official transcript. U-M Rackham - OARD
Attn: Transfer of Credit (please include UM-ID# here)
915 E. Washington Street
Ann Arbor Michigan 48109-1070
- E-mail is sent by Rackham to the Graduate Chair(s) or designee asking him/her to review the request and submit recommendation.
- The OARD evaluator verifies that all Rackham requirements are met. Final approval is contingent upon review and acceptance by Rackham Graduate School.
- If approved, the OARD evaluator generates the Notification of Approved Transfer of Credit e-mail which is sent to the Registrar’s Office for data entry (cc.: to student and graduate coordinator). If not approved, the OARD evaluator sends e-mail to student (cc.: to graduate coordinator) giving the reason it was not approved. A final copy, along with the original transcript, is imaged in OARD.